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Eight tips on deadlines for saving documents

01/07/2014

This article was translated by an automatic translation system, and was therefore not reviewed by people.

 

 

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Not all documents need to be stored for many years , but those should be maintained , as should be archived ? What better way to not damage payment receipts , birth certificates , contracts , real estate deeds , among other important roles .

The beginning of the year is usually the time that drawers and closets are emptied to make room for new objects . But experts and consumer rights organization warned : it is necessary criterion to throw out the paperwork to not suffer damage by, for example , have to prove a fraudulent charge or trigger a vendor in court .

With information Idec , Fecomércio and personal organizer Rosania Rodrigues listed some tips for your documents to be in order throughout the year .

1 - Invoices and receipts

Invoices and receipts of payments products should be stored as long as there good. If you , the consumer may request the company where you bought the goods a new invoice . Companies are required by law to keep these files for five years .

" The roles of constant handling can be stored in plastic bags with holes inside folders with elastic or leaf binder , or in hanging folders " , teaches personal organizer Rosania Rodrigues .

2 - Declaration of Income Tax

Declarations of Personal Income Tax ( PIT ) and the annual adjustment shall be kept for five years .

3 - Contract of employment

This is the kind of document that should be kept indefinitely. Ie , forever . The same applies to birth certificates .

" These and other documents of permanent custody should never be placed in plastic bags , and should not be placed on any tape rips or holes . Ideally wrap them in acid free papers , as Laid canson or heavyweight . Just then you can save them in a folder or a plastic drop folder "teaches Rosania Rodrigues of Paper Organizer , a specialist in organizing documents .

4 - Extracts payment by direct debit

As the notes of shopping in stores and supermarket , they should be archived for a month at least .

If a perishable product like food, presents problems when being consumed, can be exchanged with the submission of tax coupon to the store . In case of consuming a spoiled product and to the detriment of health and / or financial, the consumer should save the note for five years, which by law have to join to claim.

5 - Scriptures of properties and benefits

The scriptures must be filed while you are the property owner. In the case of the benefits of home ownership , receipts must be retained until the final certificate on the General Register of properties is obtained.

According Rosania Rodrigues , it is important not to leave the document in direct contact with plastic and also prevent the file or folder to be in places with lots of damp or intense sunlight.

6 - Receipt of payment of salary

If you hire employees or even domestic servants , for five years should keep receipts for payment of salary, vacation , 13th salary , and the control point .

7 - Tuition

In case of loss of vouchers for payment of credit card or school fees , which must be kept for five years ( among others ) , you can ask the company a statement or annual statement confirming the payment , based on Article 6 paragraph III of the Code of Consumer Protection ,

8 - Rent and Condos

Five years is also the time required by law to maintain receipts condo , and in this case, one can replace the 12 slips for an annual statement of the manager of the joint owner is in good standing . Have rental payments should be mantiudos for three years .

 

Source : The Globe - Online

 

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This article was translated by an automatic translation system, and was therefore not reviewed by people.

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